GAC & MAC FIELD TRIP SAFETY POLICY AND PROGRAM

Printable Safety Forms available here


POLICY

Policy Statement
The Geological Association of Canada (GAC) and the Mineralogical Association of Canada (MAC) recognize that their field trips may involve hazards to the leaders and participants. It is the policy of the GAC and the MAC to provide for the safety of participants during field trips, and to take every precaution, reasonable in the circumstances, to ensure that field trips are run with due regard for the safety of leaders and participants.

Objective
The objective of this Field Trip Safety Policy and Program is to provide, to the extent possible, a safe environment for participants on all GAC and/or MAC field trips, to minimize the occurrence of safety-related incidents, and, in the event that an incident does occur, to minimize the impacts.

Principles

Accountabilities
The GAC and MAC Executives are responsible for:

LOC safety officers are responsible for:

GAC Section/Division Heads are responsible for:

Field Trip Leaders are responsible for:

Field trip participants are responsible for:


PROGRAM

Program Statement
The GAC/MAC Field Trip Safety Program consists of five elements:

Each of these is an essential component of the program and guidelines for each must be adhered to on all GAC or MAC - sponsored field trips.

Planning
The key to safety on field trips is advance planning. All field trip leaders must be aware of the need for attention to safety during field trip planning.

The following sets out the standard of planning required for all GAC or MAC sponsored field trips. No field trip may proceed until the planning documents (see Appendices 1 to 3) have been filled out, approved by the responsible officer, and forwarded to the GAC/MAC Safety Committee.

GAC/MAC Field Trip Safety Planning will address three specific aspects of safety on field trips:
Hazard Identification & Mitigation

Communications

Emergency Evacuation

Procedures
The following procedures will be followed on all GAC or MAC sponsored field trips.
General

Vehicles

Boats and Canoes

Fixed-wing Aircraft

Helicopters

All-Terrain Vehicles (ATV's)

Safety Around Hazardous Sites

Other Hazards

Waivers

Communication of Hazards

Procedures at remote field trip stops

Procedures in the event of an incident

Procedures in the event of unsafe behaviour by field trip participants

Equipment
First Aid Kits

Personal Protective Equipment (PPE)

Vehicle Equipment
Every vehicle will be equipped with adequate spare tire and jack, flashlight, space blanket, warning triangles for parking in road cuts, fire extinguisher, potable water and first aid kit.

Boats and Canoes
All provinces have legislated requirements for safety equipment in boats. Field trip leaders will ensure that all applicable standards are met by equipment on field trips where boats are to be employed.

Training
Training for field trip leaders:

Training for field trip participants

Monitoring
GAC/ MAC Joint Executive Committee -
is responsible for monitoring the safety Program to ensure that it is being implemented according to the guidelines. The following systematic reporting will be required as part of this monitoring: Field trip leaders -
will report to their LOC safety officer or Section/Division responsible person on safety matters related to their trip and file with them all relevant documents including completed planning forms, waivers and incident reports. Copies of these reports will be forwarded to GAC/MAC safety committee;

The LOC safety officer and Section/Division heads -
will ensure that random checks are made with field trip leaders to ensure that safety guidelines are being followed; GAC and MAC Executives - will ensure that random audits of safety on field trips are carried out to monitor compliance with guidelines; GAC/MAC Safety Committee - may require a detailed report of safety with respect to any GAC or MAC field trip at any time and may request an audit of safety procedures for any aspect of GAC or MAC operations.


PRINTABLE SAFETY FORMS

The forms found below in Appendices 1 - 6 can also be viewed/printed with Adobe Acrobat Reader, which can be downloaded for free at http://www.adobe.com/products/acrobat/readstep2.html.

To download all six forms in one pdf document, click here.

APPENDIX 1
HAZARD IDENTIFICATION FORMS

(to be filled out by trip leader and filed with LOC Safety Officer or Appropriate Section/Division Head or designate prior to trip departure )

APPENDIX 2
COMMUNICATION PLAN

(to be filled out by trip leader and filed with LOC Safety Officer or Appropriate Section/Division Head or designate prior to trip departure)

APPENDIX 3
EVACUATION PLAN

(to be filled out by trip leader and filed with LOC Safety Officer or Appropriate Section/Division Head or designate prior to trip departure)

APPENDIX 4
FIELD TRIP SAFETY REPORT

(to be filled out by trip leader and filed with LOC Safety Officer or Appropriate Section/Division Head or designate within 2 weeks of the end of the trip)

APPENDIX 5
INCIDENT/ACCIDENT REPORT AND ASSESSMENT

To be completed by field trip leader in the event of an incident involving serious injury and/or damage to property, and filed with LOC Safety Officer or Section/Division Head or designate)

APPENDIX 6
THE GEOLOGICAL ASSOCIATION OF CANADA AND THE MINERALOGICAL ASSOCIATION OF CANADA
RELEASE OF LIABILITY - READ BEFORE SIGNING

For more Information, please contact:

Geological Association of Canada
Dept. of Earth Sciences
Memorial University of Newfoundland
St. John's, NF  A1B 3X5
Tel:  709-737-7660
Fax:  709-737-2532
E-Mail:  gac@esd.mun.ca

Last modified: April 16, 2009
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